Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Department: Corporate Accounting

Reports To: Accounting Manager & CFO

Status: Full-Time / Non-Exempt

About the Resort

At Fripp Island Golf & Beach Resort, we're dedicated to sharing the relaxed coastal beauty of our island with guests, members, and staff alike. Our team takes pride in delivering exceptional service and genuine southern hospitality across every department. Whether behind the scenes or guest-facing, each role contributes to creating an unforgettable resort experience.

About the Role

The Accounts Payable Specialist is an integral part of our Accounting team, responsible for managing the full accounts payable cycle for a multi-department resort organization. This role also supports front-of-house operations by greeting visitors, coordinating deliveries, and providing administrative support to ensure the Accounting Office runs smoothly and efficiently. The ideal candidate is detail-oriented, professional, and enjoys working in a collaborative, service-focused environment.

Key Responsibilities

• Process invoices, payments, and vendor records accurately and efficiently.
• Reconcile vendor statements and resolve billing discrepancies promptly and professionally.
• Maintain vendor compliance documentation, including W-9s and insurance certificates.
• Prepare and distribute annual IRS Form 1099s.
• Reconcile credit card statements and ensure proper expense coding.
• Greet and assist visitors, manage deliveries, and coordinate mail distribution.
• Order and maintain office supplies and ensure an organized work environment.
• Support internal and external audit preparation.
• Assist with new vendor onboarding and electronic payment setup.
• Cross-train with other accounting team members to provide support during absences or high-volume periods.
• Perform additional duties as assigned to support Accounting and Resort operations.

What You Bring

• Minimum of 2 years of accounts payable or general accounting experience.
• Exceptional attention to detail and strong organizational skills.
• Excellent communication, interpersonal, and guest service abilities.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Professional demeanor with the ability to handle confidential information.
• Experience in hospitality or resort accounting preferred

This position involves regular interaction with employees, vendors, and guests, requiring a polished and approachable presence. Must be able to sit or stand for extended periods and occasionally lift up to 25 lbs. A valid driver's license and successful background screening are required.