Human Resources Specialist - Training & Development

SUMMARY: The Human Resources Specialist – Training & Development supports the organization’s mission by coordinating training programs, maintaining learning records, and assisting with initiatives that promote employee development, engagement, and compliance. The role works closely with departments to support training schedules, track progress, and provide relevant resources by researching trends and recommending tools that enhance learning and organizational effectiveness. Essential Duties & Responsibilities: Manage the Learning Management System (LMS) and HRIS training modules, including uploading content, monitoring completion, troubleshooting issues, and generating compliance reports. Monitor required training by role, track employee licenses, certifications, and educational achievements, and notify supervisors of upcoming deadlines to ensure regulatory compliance. Meet with supervisors to identify technical and behavioral training needs; assist in sourcing or developing tools using instructor-led, eLearning, blended, or outsourced formats. Support the development and implementation of internal training programs, including course tracking, calendar management, and learning resource organization. Coordinate all logistics for training sessions, including scheduling, setup, communication, materials, and support services. Maintain access to job aids, quick reference guides, and proficiency checklists to support learning and onboarding. Coordinate with the Safety team and supervisors on vehicle incidents to determine drug testing, point assignment, and/or medical needs; ensure proper documentation is tracked and analyzed. Manage the workers’ compensation process, including documentation, communication with employees, return-to-work coordination, and compliance with policies and regulations. Coordinate with the Safety Department to ensure timely and accurate tracking of lost workdays. Maintain an updated list of approved facilitators, vendors, and events; regularly research new training resources and make recommendations to keep offerings relevant. Prepare evaluations, attendance records, post-training assessments, and related documentation. Draft and maintain SOPs, training summaries, and reports for leadership, committees, and internal use. Provide logistical support for HR-led trainings, workshops, and other organizational initiatives. Adhere to the training budget and obtain leadership approval for new investments; notify leadership when programs or resources are no longer needed. Support organizational development initiatives such as employee engagement surveys, action planning, and culture-building activities. Analyze KPIs and other data to assess the impact of OD initiatives and recommend improvements. Facilitate Engagement Team meetings in the absence of the HR Director to ensure communication and progress. Perform other duties as assigned within the scope of responsibility. Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Bachelor’s degree in Education, Human Resources, or related field preferred. Minimum 2-3 years of administrative or training support experience. Strong organizational, data tracking, and communication skills. Proficient with Microsoft Office and HRIS/LMS platforms. Detail-oriented with the ability to manage multiple deadlines. Comfortable interacting with all levels of staff and leadership. CERTIFICATES, LICENSES, REGISTRATIONS: Valid driver’s license required. Training or HR certifications a plus but not required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mostly sedentary office work with occasional travel to training sites. Must be able to lift training materials (up to 25 lbs), set up training spaces. Must be able to differentiate colors and shades of color to assess visual training materials or printed resources as needed. Standard office environment with minimal noise. All applicants must apply online at www.bjwsa.org/jobs.